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When a faculty member goes on sabbatical or is otherwise absent for part or all of the academic year, the Academic Program Coordinator will assume advising responsibilities in their absence unless alternate arrangements have been made. In the case of certain specialized graduate certificate programs where mentors are used, no academic advisor will be assigned. MA in Transformational Leadership (MATL) students will not be assigned individual advisors, as the required Praxis courses will provide mentoring throughout the program. Refer to the graduate program policy on advising for additional related information.
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Students should be aware of the importance of regular class attendance (whether in person or online). Being absent for more than one class leads to a student missing a large portion of the class content. In addition to consistent class attendance, students should make every effort to arrive to class on time out of respect for the learning process, fellow students and faculty. Refer to the graduate program policy on “Class Attendance” for related information.
Course extensions, incompletes and continued coursework
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For fall and spring semesters, all coursework is due by the end of the semester. For SPI classes, normally all course work (for non-degree or part-time students or students doing the graduate program through SPI) is due by October 1. Residential full-time CJP students must complete all SPI course work before the start of the next semester ; (August 20 for those who will be full-time in the fall semester).
If a student will not be able to complete a course on time, the student must submit a request one week before the end of the semester or, in the case of SPI or other non-traditional graduate classes, one week before all coursework is due. If the request is granted, the student will receive an “I” (incomplete) for the course which will later be replaced by a final grade when the work has been turned in on the agreed upon date (nothing will be retained on the student’s permanent record noting that the course was completed after the initial deadline). If the request for an extension is denied, the student will receive a grade for the work that has been completed up until the time the course was expected to have been completed. If no work or not enough work to pass the class has been submitted, the final grade will be an F (or a W under in unusual circumstances and with the approval of the Academic Program Coordinator).
Extensions will be given only for legitimate and unusual situations. Extensions are contracted by the student with the program for up to a maximum of 6 months after the deadline for of the course workcoursework.
Follow these procedures if you need to To request an extension for a fall, spring or summer course.Send , send an email to the instructor of the course, your academic advisor (if applicable) and the Academic Program Coordinator that includes the following information:
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Under exceptional circumstances, an additional 6-month extension may be granted by special petition to the Academic Program Coordinator, the student’s academic advisor and the instructor of the course. To receive this additional extension, a letter of petition is expected with full rationale for the reason unable to finish by the due date and a practical plan on how the student will finish if this extension is permitted. This must be submitted to the above persons at least one week before the end of the first extension. A student is encouraged to use this only when absolutely necessary.
Grading: In cases where students receive extensions for fall and spring courses, instructors are expected to do everything possible to turn in grades 1 one month after all coursework has been submitted to them – if this will not be possible they . If this isn't possible, the instructor will let the student know ( and the Academic Program Coordinator ) know when to expect the grade and feedback. For all summer coursework, grades should be submitted and feedback to students should be submitted within a month of the course completion deadline.
RegistrationIf a student has outstanding coursework this may impact their registration in future terms. : Prior to registering a student, the Academic Program Coordinator may check to see whether the student has any outstanding coursework. If so, the student may be asked to get special permission from their advisor before being allowed to register for additional classes. This , which will provide an opportunity to discuss their plans for completion of outstanding coursework.
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Students are welcome to take non-core 3 SH classes for 2 SH with permission of the instructor. A student is permitted to take up to 2 two courses per semester for reduced hours. Syllabi for CJP classes will outline course assignments for reduced hours when applicable or will note if the class is not appropriate to be taken for reduced hours. Please note that no that 2 and 3 SH courses cannot be taken for 1 SH. Please Also note that changes to the number of credit hours a student is registered for in the course follow the normal drop/add periods.
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