Page Comparison

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1. The instructor contacts the AAR to discuss their observations (while not naming the student(s) involved) and together they decide whether or not to initiate a formal process.
2. If the instructor and AAR decide that a formal process is needed, the instructor informs the student about the concern  (the paper submitted, the test taken) and that they will be consulting with the university AAR to initiate a formal process and will inform the student of the consultation results.
3. The instructor completes a form (link to Maxient form) reporting their concerns, which goes automatically to the AAR.
4. The AAR arranges a meeting with the instructor to occur within 2 business days.  During these meetings, the following happens:
   1. AAR checks on any prior episodes with this student (AAR has access to all previous reports);
   2. Instructor shares further details of the episode and any documentation of alleged violation.
   3. Together, they (AAR & Instructor) explore possible reasons for the incident, plan for the instructor to converse with the student to understand each others’ perspectives and explore possible avenues for accountability.
   4. If the AAR and instructor conclude that no violation has occurred, the instructor will inform the student and copy the AAR.
   5. If the AAR and instructor conclude that  a violation may have indeed occurred, the AAR will schedule a meeting with the student(s) within 2 business days to cover items b-c above;
   6. The AAR will record notes of the meetings with instructor and student(s) on the Maxient file;
   7. The AAR will  set up a planning meeting with the AAR, instructor,  and student within 7 business days and inform the parties. The student will be told that they may invite a trusted support person to this meeting if they choose;
   8. In the case that an accountability process extends beyond the last day of the course, the instructor will record an “Incomplete” grade for the course.
5. The AAR/Instructor/Student meeting will include the following:
   1. The AAR will briefly explain the purpose of the meeting and facilitate decisions about  ground rules;
   2. The student will explain their actions and what led up to those actions (what happened? What were you thinking at the time?);
   3. The instructor will explain their observations and concerns (what happened? What were you thinking at the time?);
   4. The instructor and student will discuss possible actions to remedy the situation and prevent its recurrence (what have you thought about since? What could make it right? What could keep it from happening again in the same way?);
   5. The instructor and student will write and sign a detailed action plan to include dates and responsibilities of all parties. The plan should include due dates and the responsibilities of both parties.
6. The AAR will record the Action Plan in the Maxient case file and arrange further instruction if necessary.
7. Shortly before the Action Plan is due, AAR will check in with the student and instructor to monitor progress.
8. Once the Action Plan has been carried out, the AAR will update the case notes to reflect this completion, and close the case in Maxient.
9. The instructor will replace any Incomplete grades with final grades.

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