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Eastern Mennonite University fosters a culture where faculty, staff, and students respect themselves and others. In this culture, faculty, staff, and students gain confidence in their desire and ability to communicate concepts, construct new knowledge, and think critically about their own and others’ ideas. In doing so, EMU community members grow as competent thinkers and writers.

EMU faculty and staff care about the integrity of their own work and the work of their students. They work intentionally with students during the learning process,   creating assignments that promote interpretative thinking. Honesty, integrity, trust, fairness, respect, and responsibility are characteristics of a community that is active in loving mercy, doing justice, and walking humbly before God.

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1. Not providing appropriate documentation to all  all information, ideas, and quotations taken from any source, including anything online; 
2. Using resources such as notes, textbooks, online resources when not authorized by the instructor;
3. Giving or receiving unauthorized assistance to or from another person, face to face or electronically on or during or after a quiz or test;
4. Falsifying research results, withholding data, misrepresenting facts;
5. Presenting material as one’s own from a site that sells essays;
6. Frequently committing violations within a single document or repeatedly over time;
7. Using Google Translator or other software to translate work from one’s native language to the language of instruction and submitting the work as one’s own work; or
8. Recycling one’s own previous work without proper citation and securing  securing the instructor’s approval.

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1. The instructor contacts the AAR to discuss their observations (while not naming the student(s) involved) and together they decide whether or not to initiate a formal process.
2. If the instructor and AAR decide that a formal process is needed, the instructor informs the student about the concern  (the paper submitted, the test taken) and that they will be consulting with the university AAR to initiate a formal process and will inform the student of the consultation results.
3. The instructor completes a form reporting their concerns, which goes automatically to the AAR.
4. The AAR arranges a meeting with the instructor to occur within 2 business days.  During these meetings, the following happens:
   1. AAR checks on any prior episodes with this student (AAR has access to all previous reports);
   2. Instructor shares further details of the episode and any documentation of alleged violation.;
   3. Together, they (AAR & Instructor) explore possible reasons for the incident, plan for the instructor to converse with the student to understand each others’ perspectives, and explore possible avenues for accountability.;
   4. If the AAR and instructor conclude that no violation has occurred, the instructor will inform the student and copy the AAR.;
   5. If the AAR and instructor conclude that  that a violation may have indeed occurred, the AAR will schedule a meeting with the student(s) within 2 business days to cover items b-c above;
   6. The AAR will record notes of the meetings with instructor and student(s) on the Maxient file;
   7. The AAR will  will set up a planning meeting with the AAR, instructor,   and student within 7 business days and inform the parties. The student will be told that they may invite a trusted support person to this meeting if they choose;
   8. In the case that an accountability process extends beyond the last day of the course, the instructor will record an “Incomplete” grade for the course.
5. The AAR/Instructor/Student meeting will include the following:
   1. The AAR will briefly explain the purpose of the meeting and facilitate decisions about  ground rules;
   2. The student will explain their actions and what led up to those actions (what happened? What were you thinking at the time?);
   3. The instructor will explain their observations and concerns (what happened? What were you thinking at the time?);
   4. The instructor and student will discuss possible actions to remedy the situation and prevent its recurrence (what have you thought about since? What could make it right? What could keep it from happening again in the same way?);
   5. The instructor and student will write and sign a detailed action plan to include dates and responsibilities of all parties. The plan should include due dates and the responsibilities of both parties.
6. The AAR will record the Action Plan in the Maxient case file and arrange further instruction if necessary.
7. Shortly before the Action Plan is due, AAR will check in with the student and instructor to monitor progress.
8. Once the Action Plan has been carried out, the AAR will update the case notes to reflect this completion, and close the case in Maxient.
9. The instructor will replace any Incomplete grades with final grades.

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• Students who receive any type of academic accountability violation will have it documented in an internal record keeping system at EMU. Ths system is confidential with limited access. 
• Academic accountability violations/probation/suspensions are never part of a student’s official EMU transcript.  
• Academic accountability violations will not prevent admission  admission into any academic major at EMU.  
• Academic accountability violations are not part of any student life recommendation for students transferring to another university.  
• A review of academic accountability violations - in particular, reports marked “incomplete” - may be included when students are considered for student leadership positions, academic honors, participation in cross-cultural opportunities and recommendation for students transferring to another university.
• Academic accountability violations that are egregious and broad in scope may have more serious consequences, including a letter of academic conduct probation and/or a letter of indefinite academic conduct suspension/withdrawal.  
• Students who have repeat academic accountability violations may receive a letter of academic conduct probation.  This letter serves as official notification that additional academic conduct violations may warrant a letter of indefinite academic conduct suspension.  

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