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Review the university-wide graduate program policies found in Academic Policies.
Advisors
When a faculty member goes on sabbatical or is otherwise absent for part or all of the academic year, the academic program coordinator will assume advising responsibilities in their absence unless alternate arrangements have been made. In the case of certain specialized graduate certificate (GC) programs where mentors are used, no academic advisor will be assigned. Refer to the Academic Policies on advising for more information.
Class participation and absences
Students should be aware of the importance of regular class attendance (whether in person or online). Being absent for more than one class leads to a student missing a large portion of the class content. In addition to consistent class attendance, students should make every effort to arrive to class on time out of respect for the learning process, fellow students and faculty. Refer to Academic Policiesfor more information.
Course extensions, incompletes and continued coursework
For fall and spring semesters, all coursework is due by the end of the semester. For SPI classes, all course work is due by August 20.
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Registration: Prior to registering a student, the academic program coordinator may check to see whether the student has any outstanding coursework. If so, the student may be asked to get special permission from their advisor before being allowed to register for additional classes, which will provide an opportunity to discuss their plans for completion of outstanding coursework.
Courses for reduced credit hours
Students are welcome to take 3 SH elective classes for 2 SH with permission of the instructor. A student is permitted to take up to two courses per semester for reduced hours. Syllabi for CJP classes will outline course assignments for reduced hours when applicable or will note if the class is not appropriate to be taken for reduced hours. Please note that 2 and 3 SH courses cannot be taken for 1 SH. Also note that changes to the number of credit hours a student is registered for in the course follow the normal drop/add periods.
Credit hour limit
Graduate students are permitted to take up to 12 SH in the fall and spring terms. Taking more than 12 SH requires written permission to the academic program coordinator from the student’s academic advisor. Students can take no more than two SPI courses (5-6 SH) if they plan to return full-time in the fall semester (only one course is recommended for students who plan to do an internship, work over the summer or complete extensive travel).
Directed/independent study coursework
Master's students may take up to two directed or independent study courses (up to 6 SH) during their course of study; graduate certificate students may take one. Approval for these credits to be used towards the master's (MA) degree or graduate certificate (GC) is given by the student’s academic advisor. Refer to the transfer credit policy below for more information.
Email accounts
Each graduate student is supplied with an EMU email address for the duration of their time of study and up to one year following graduation. EMU expects that while a student is enrolled in the program, the student will be responsible for the information sent to their EMU email address, which may include course expectations and deadlines, registration for classes, and community events. Students are welcome to forward their EMU emails to an alternate address or change their subscriptions.
Leave of absence
Graduate students who intend to interrupt their enrollment in the graduate program for more than one full year are required to submit a written request to the academic program coordinator and their academic advisor. This request will then be processed, and a decision will be given to the student. The program may choose to withdraw the student from the program for lack of sufficient academic progress. Acceptable reasons for requesting a leave of absence include, but are not limited to, medical circumstances, inadequate financial resources to continue, or family crises. If a student does not submit a written request for a leave of absence for review and approval, their admission into the program may be revoked, and the student would need to reapply should they wish to continue in the degree program at a later date. Refer toAcademic Policiesfor more information.
Non-degree seeking students
Non-degree seeking students may enroll to take certain fall or spring courses for graduate credit when there is room in a course. For non-degree seeking SPI students, permission to take the course will be granted by the academic program coordinator. Persons who are not currently degree-seeking students and wish to take CJP courses will be asked to submit a registration form to the academic program coordinator, including information on which course they wish to take and the reason for wanting to take the course. Full preparation for the course and fulfillment of all course requirements is required, in addition to regular attendance and participation.
Pass/Fail courses
For certain CJP courses, like Practicum and Praxis courses, “Pass” is the highest grade possible. The “Pass” grade is not factored into the overall grade point average (GPA). Most classes are evaluated with a standard letter grade range: A, B, C. Refer toAcademic Policiesfor more information.
Students switching MA to GC or GC to MA
In certain cases a student pursuing a master's degree (MA) at CJP may choose to only finish the graduate certificate (GC). In this case, they are asked to submit their plans in writing to the academic program coordinator and their academic advisor.
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The student will submit a written request to their academic advisor and the academic program coordinator.
Depending on the length of time they have been in the program, an additional letter of recommendation may be requested.
The academic program coordinator will circulate the request with the Admissions Committee for final approval of the internal transfer of program and then communicate the decision to the student and advisor.
The student is responsible for the master's curriculum as it exists when they are admitted into the full master's program (not what it was when they began their graduate certificate studies).
Transfer credit
Transfer credits may be applied to a student’s program of study with the approval of the academic program coordinator, who will handle decisions on a case-by-case basis in consultation with the student’s advisor.
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Transfer of credits completed at EMU to another institution is at the discretion of that institution. Candidates should check with the institution to which they wish to transfer regarding the transferability of EMU credits.
Student pursuing two GCs or a GC and an MA from CJP
This policy is intended to clarify the credit hour and curriculum requirements should a student wish to pursue completion of two graduate certificates (GC) at CJP or a GC and an MA degree both within CJP.
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