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1. The Provost's Office in collaboration with the deans' offices will identify faculty members eligible for contract review and/or promotion. 
2. Prior to the end of the contract year (in May), the provost conducts a “process overview” workshop for faculty undergoing the process.
3. In April, prior to the review process, the dean initiates the review process via letter to the faculty member indicating eligibility for contract review, and/or promotion to associate professor. The letter is copied to the respective program director. In the case of promotion to full professor, the faculty member in consultation with their program director initiates a request for promotion to full professor.
4. By May 15, if needed, the faculty candidate submits a list of names to the dean to be considered for external letters of recommendation from professional colleagues.
5. Promotion to full professor only: If requesting a promotion to full professor, the faculty candidate submits a letter of request for promotion consideration to the program director and respective dean no later than September 1May 15.

Preparation Procedures

1. By September 15, the faculty candidate invites a minimum of 2 tenure-track colleagues  (at least one colleague must be from within the candidate’s program) to conduct class visits. The colleague observer meets with the faculty candidate to review the results; the observer submits the class-visit evaluation form to the program director and a copy to the faculty candidate.
2. The dean, in consultation with the candidates, appoints the school’s Colleague Review Committee (CRC) by May 15 with at least one member from each of that year’s candidates’ respective programs.  If a candidate has concerns about the composition of the CRC, they may consult with the dean and seek a mutually agreeable solution. The dean may also make additional appointment/s of CRC members from outside the school in special circumstances; the faculty candidate may also request the addition of a colleague from another EMU school or program who has special insight into their performance in a domain (see Colleague Review Procedures). In extraordinary circumstances (for example, an unusually high number of candidates in a given year) a dean may appoint more than one CRC within a school. After the CRC is finalized, all faculty members in the school are informed of the CRC appointments.
3. In September, the faculty candidate completes the Self-evaluation Form (SEF).
4. The faculty candidate compiles the dossier and submits it to the CRC chair by October 1. The dossier is stored in a location that ensures confidentiality.
5. The Provost's Office solicits evaluation forms from all students in the candidate’s program who have completed at least one course taught by the candidate. The Office of Institutional Research summarizes the data and results are forwarded to the CRC.

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