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Non-tenured:  Annual contract non-tenure-track faculty may be awarded successive three-year contracts after five successful years of teaching and service or scholarship. Click here for the Contract Review Process for Faculty in Consecutive 3-year Contracts. 

Schedule for Promotion

Promotion by Rank requires:  a specified length of EMU service attained, as well as specific ratings (Competent, Proficient, or Outstanding) across the domains of Teaching, Scholarship, and Service.

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1. The Provost's Office in collaboration with the deans' offices will identify faculty members eligible for contract review and/or promotion, and the chair of each Colleague Review Committee. 
2. Prior to the end of the contract year (in May), the provost conducts a “process overview” workshop for faculty undergoing the process.
3. In April, prior to the review process, the dean initiates the review process via letter to the faculty member indicating eligibility for contract review, and/or promotion to associate professor. The letter is copied to the respective program director. In the case of promotion to full professor, the faculty member in consultation with their program director initiates a request for promotion to full professor.
4. By May 15, if needed, the faculty candidate submits a list of names to the dean to be considered for external letters of recommendation from professional colleagues.
5. Promotion to full professor only: If requesting a promotion to full professor, the faculty candidate submits a letter of request for promotion consideration to the program director and respective dean no later than September 1May 15.

Preparation Procedures

1. By September 15, the faculty candidate invites a minimum of 2 tenure-track colleagues  (at least one colleague must be from within the candidate’s program) to conduct class visits. The colleague observer meets with the faculty candidate to review the results; the observer submits the class-visit evaluation form to the program director and a copy to the faculty candidate.
2. The dean, in consultation with the candidates, appoints the school’s Colleague Review Committee (CRC) by May 15 with at least one member from each of that year’s candidates’ respective programs.  If a candidate has concerns about the composition of the CRC, they may consult with the dean and seek a mutually agreeable solution. The dean may also make additional appointment/s of CRC members from outside the school in special circumstances; the faculty candidate may also request the addition of a colleague from another EMU school or program who has special insight into their performance in a domain (see Colleague Review Procedures). In extraordinary circumstances (for example, an unusually high number of candidates in a given year) a dean may appoint more than one CRC within a school. After the CRC is finalized, all faculty members in the school are informed of the CRC appointments.
3. In September, the faculty candidate completes the Self-evaluation Form (SEF).
4. The faculty candidate compiles the dossier and submits it to the CRC chair by October 1. The dossier is stored in a location that ensures confidentiality.
5. The Provost's Office solicits evaluation forms from all students in the candidate’s program who have completed at least one course taught by the candidate. The Office of Institutional Research summarizes the data and results are forwarded to the CRC.

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1. In October, each member of the colleague review committee (CRC) reviews the dossier using the Colleague Review Response form. All members of the committee complete Part I of the colleague review response form prior to the meeting of the colleague review committee. Program colleagues of the candidate who are not members of the CRC may also choose to review the dossier and submit their feedback via Part I of the response form to the CRC.
2. By November 7, the chair convenes the CRC to discuss the candidate’s performance (Not Achieved, Competent, Proficient, or Outstanding) in each of the three domains. Discussions during the meeting are confidential.
3. Following the CRC meeting, all members complete and sign Part II of their individual colleague response forms. Individual members submit their form to the CRC chair by November 15. The faculty candidate does not see the individual response forms.
4. The CRC chair reviews the results of the response forms and drafts a summary report. The report summarizes the discussion of the CRC, the performance ratings in each domain, and the level of support for the contract renewal/promotion.
5. The CRC chair submits the summary report, completed dossier, student evaluation results, and colleague response forms to , and faith integration paper (for the initial tenured six-year contract only) to the respective dean by November 30. The summary may be viewed by any member of the colleague review committee, upon request.

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1. By December 15, the dean reviews the dossier, the summary report, student evaluation results, and the individual colleague response forms. The summary report and the response forms are not placed into the dossier.
2. The dean writes their letter of recommendation, evaluating the information that has come forward from the CRC. The faculty candidate may meet with the dean to discuss any aspect of their candidacy.
3. By January 15, the dean informs the chair of the CRC of their recommendation to the Faculty Status Committee.
4. The dean forwards the completed dossier, with the summary report, student evaluation results, the response forms, dean’s letter of recommendation, and the dean’s recommendation to faith integration paper (for the initial tenured six-year contract only) to the Faculty Status Committee.

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Documents Submitted by Others

The colleague review committeeColleague Review Committee chair:

• In the case of a faculty candidate’s At least two of the three are selected from a list of names provided by the candidate. 
• Faculty candidate up for tenure review and/or request for promotion to Associate Professor or Professor , provides the CRC collects three letters of recommendation from dean and CRC committee chair a list of four or more faculty or professional colleagues external to EMU .  At least two of the three are selected from a list of names provided by the candidate. External who could write letters on their behalf. External peer reviewers should be contacted by the dean in May or June, before the colleague review committee is formed.

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• Submits summary of the summary committee report, candidate dossiers, student evaluation results, and individual colleague response forms to the dean, and faith integration paper (for the initial tenured six-year contract only) to dean by November 30.

The Dean:

• The dean forwards the completed dossier, with the committee summary report, student evaluation results, the  individual colleague response forms, and the dean’s recommendation, and faith integration paper (for the initial tenured six-year contract only) to the Faculty Status Committee.
• The summary report, response forms, and letter of recommendation are filed securely by the provost’s office for 6 years.

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