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- Keep school members informed of relevant decisions.
- Tasks
- Conduct program meetings as necessary to keep your faculty informed.
- Share Academic Council meeting information with your program’s faculty.
- Resources
- Administrative Calendar (located in Facstaff Workspace; please add to your Google Calendar)
- Academic Council minutes
- Academic Council shared drive (if you are a member of the committee)
- Tasks
- Organize teaching assignments in consultation with the dean.
- Tasks
- Determine which faculty will be teaching which courses, bearing in mind target loads and employment gaps to be filled by adjuncts.
- Enter in the loading info for the next year into the loading app during the open window.
- Submit loading and course changes by completing a Load Change Form as needed.
- Submit staff requisition forms in Paycom for temporary positions (e.g. lab technician).
- Resources
- Employee Handbook: Faculty Loading Guidelines
- Staff Requisition Form (myEMU > Employee tab)
- The loading page (myEMU > Academics tab > Faculty Load on left)
- Your dean’s administrative assistant, who will work with you on these tasks
- Tasks
- Participate in developing the program budget.
- Task: Create a preliminary budget for your program and meet with your dean to discuss.
- Resources
- Manage the program budget in collaboration with the dean.
- Tasks
- Approve expense reports for your program’s faculty and staff.
- Approve your program’s faculty and staff monthly Concur reports.
- Review the monthly budget updates.
- Correct misappropriated expenses.
- Approve professional development spending and assure that the funds have been reimbursed to your program.
- Resources
- Professional Development Fund Disbursement Request
- Using the General Ledger
- The Budgeting Process
- The Business Office for general ledger access, budget updates, and Concur information
- The provost’s office Provost’s Office for professional development spending
- Tasks
- Plan and carry out program review in collaboration with the dean.
- Resource: Employee Handbook: Curriculum Standards
- Work together to promote a culture of equity, anti-racism, and inclusion among faculty, staff, and students in the program and within the program curriculum and activities.
- Resources
- Employee Handbook: Inclusive Community-Creating Best Practices
- Employee Handbook: Inclusive Community-Creating Policy
Resources - Resources
Director Responsibilities
- Maintain a vital and appropriate curriculum within budget.
- Resources
- Employee Handbook: Academic Program (Curriculum) Changes
- Employee Handbook: Curriculum Standards
- Employee Handbook: Institutional Effectiveness Policy and Procedures
- What to Bring to Academic Council (Guiding Principles)
Resources - Resources
- Be responsible for program quality, monitoring grading patterns and student outcomes.
- Tasks
- Electronically collect and review all of your program’s syllabi by the due dates.
- Orient new hires to the curriculum they are to teach.
- Resources
- Employee Handbook: Writing Across the Curriculum Policy
- Employee Handbook:syllabus templates
Tasks - Tasks
- Resources
- Be aware of student retention issues.
- Resources
- Employee Handbook: Academic Advising
- The
Resources - Resources
- Associate Provost of Student Retention
- Handle student grievances within the program.
- Resources
- Employee Handbook: Conflict and Grievance Policy and Procedure
- Employee Handbook: Academic
Resources - Resources
- Collaborate with Undergraduate and/or Graduate admissions Admissions on enrollment.
- Tasks
- Oversee your program representation at Open House events.
- Work with requests for a program representative to speak to a prospective student.
- Market your program’s events to prospective students, local schools, etc.
- Resources
- The
- Vice
- President for
- Innovation and
- Student Recruitment
- The
- Director of
- Undergraduate Admissions
- The
- Director of
- Tasks
- Tasks Resources
- Graduate and Professional Recruitment
- Collaborate with Marketing to develop marketing plans for the program.
- Task: Keep your program’s web pages current webpages current.
- Resources
- EMU Style Guide for Writers and Editors (https://emu.edu/marketing/
- > Resources > Editorial Style Guide)
- The Marketing department
- Tasks Resources
- Maintain responsive and adequate academic advising services to students.
- Resources
- Employee Handbook: Academic Advising
- Navigate Training (in the Facstaff Workspace shared drive)
- The
Resources - Resources
- Associate Provost of Student Retention
- Communicate program activities to students.
- Task: Work with your faculty to create program-related activities for students to attend.
Tasks - Oversee PACE with regard to program planning and assessment, outlined in the Institutional Effectiveness Policy and Procedures.
- Task: Complete annual PACE reports.
- Resources
- PACE materials (myEMU > Employee Info tab > IR and PACE on left) where you will find
- Your Progress dashboard
- PACE training resources
- Access to old AIER reports
- the SPOL log-in link
- Institutional Effectiveness Policy and
- PACE materials (myEMU > Employee Info tab > IR and PACE on left) where you will find
- Tasks Resources
- Facilitate CORE curriculum assessment.
- Resources
- Employee Handbook: Institutional Effectiveness Policy and Procedures
- The Core
Resources - Resources
- Director
- Recruit, hire, and evaluate contingent faculty.
- Task: Responsible for all aspects of hiring and evaluating contingent (i.e. short-term and adjunct) faculty.
- Resources
- Employee Handbook: Adjunct and Short-term Performance Review Policy and Procedures
- Steps to Hiring an Adjunct
- Adjunct and Short-Term Faculty Evaluation Form
- Your dean’s administrative assistant who handles adjunct hiring
- Tasks Resources
- Provide program-specific orientation for new faculty.
- Tasks
- Assign office space and request keys for new hires.
- Orient new hires to your program’s office space (or delegate this to your office coordinator) and things like their office mailbox, the copier, department supplies, etc.
- (Basic Moodle skills, general policies, university resources, etc. will be covered in the adjunct orientation that is provided by the deans’ administrative assistants in August and January.)
- Resources
- Key Authorization Form (myEMU > Employee tab; contact Facilities Management for instructions associated with this form)
- New Faculty and Adjunct Resources (Google shared drive)
- Tasks
- Tasks Resources
- Maintain equipment or other program properties.
- Coordinate the requisitioning of supplies.
- Task: Authorize your office coordinator to make purchases with an EMU credit card and with The Supply Company.
- Resources
- Employee Handbook: Purchase Orders
- Employee Handbook: Instructional Ordering Procedures
- Business Office
- Tasks Resources
- Keep program section of catalog up to datecurrent.
- Tasks
- Revise your program’s portion of the undergraduate and/or graduate catalog within the deadlines.
- Ensure that your program’s approved curriculum changes are reflected in the next catalog.
- Resources
- Training videos for Confluence (on the Facstaff Workspace shared drive)
- The editors of the undergrad, graduate, and seminary catalogs
- Tasks
- Tasks
- Resources
- Work with Financial Aid to determine scholarship recipients, program awards, etc.
- Tasks
- Contact Financial Aid for the amount of each award and eligibility.
- Notify the recipients of the scholarships and awards.
- Resource: Financial Aid office
- Tasks
- Tasks Resources
Representation in Broader Institutional Contexts
- Manage relations with external partners for internships and student placements.
- Convey program goals and objectives to the dean.
- Represent program needs in long-range planning processes.
- Tasks
- Work with your program to create new or revise existing courses for the next year.
- Submit a curriculum change form to Academic Council if a curriculum change is desired.
- Resources
- Employee Handbook: New Program Proposal Process
- The current year’s Curriculum Change Form (Facstaff Workspace > Academic Council)
- The current facilitator of Academic Council
- Tasks
- Resources
- Communicate programs and activities to the marketing services and admissions offices.
- Tasks
- Notify Marketing of potential news articles.
- Notify Marketing of photo opportunities in your program’s classrooms.
- Tasks
- Participate on search committees as requested.
- Task: Review the process in the Employee
- Handbook.
- Resources
- Employee Handbook: Hiring, Appointment, Contract Reviews and Promotions
- Search Committee documents on myEMU (myEMU > Employee Info tab > Hiring/New Hires on left)
- Tasks
- Resources
- Participate on or chair the Colleague Review Committee as requested.
- Resources
- Employee Handbook: Hiring, Appointment, Contract Reviews and Promotions
- Provost’s
- Resources
- Office Executive Assistant
- Review course evaluations for program and consult with the dean Dean if necessary.
- Resources
- Course Evaluations information (https://resources.emu.edu > EMU Helpzone > Teaching & Learning
- The IR team at institutionalresearch@emu.edu
- Resources
The director may delegate responsibilities as needed.
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