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- In October, each member of the colleague review committee (CRC) reviews the dossier using the Colleague Review Response form. All members of the committee complete Part I of the colleague review response form prior to the meeting of the colleague review committee. Program colleagues of the candidate who are not members of the CRC may also choose to review the dossier and submit their feedback via Part I of the response form to the CRC.
- By November 7, the chair convenes the CRC to discuss the candidate’s performance (Not Achieved, Competent, Proficient, or Outstanding) in each of the three domains. Discussions during the meeting are confidential.
- Following the CRC meeting, all members complete and sign Part II of their individual colleague response forms. Individual members submit their form to the CRC chair by November 15. The faculty candidate does not see the individual response forms.
- The CRC chair reviews the results of the response forms and drafts a summary report. The report summarizes the discussion of the CRC, the performance ratings in each domain, and the level of support for the contract renewal/promotion.
- The CRC chair submits the summary report, completed dossier, student evaluation results, colleague response forms, and faith integration paper (promotions for the initial tenured six-year contract only) to to the respective dean by November 30. The summary may be viewed by any member of the colleague review committee, upon request.
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- By December 15, the dean reviews the dossier, the summary report, student evaluation results, and the individual colleague response forms. The summary report and the response forms are not placed into the dossier.
- The dean writes their letter of recommendation, evaluating the information that has come forward from the CRC. The faculty candidate may meet with the dean to discuss any aspect of their candidacy.
- By January 15, the dean informs the chair of the CRC of their recommendation to the Faculty Status Committee.
- The dean forwards the completed dossier, with the summary report, student evaluation results, response forms, dean’s letter of recommendation, and faith integration paper (promotions for the initial tenured six-year contract only) to to the Faculty Status Committee.
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- In the case of a faculty candidate’s tenure review and/or request for promotion to Associate Professor or Professor, the CRC collects three letters of recommendation from faculty or professional colleagues external to EMU. At least two of the three are selected from a list of names provided by the candidate. External peer reviewers should be contacted by the dean in May or June, before the colleague review committee is formed.
- Submits summary of the committee report, candidate dossiers, student evaluation results, individual colleague response forms, and faith integration paper (promotions for the initial tenured six-year contract only) to dean by November 30.
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- The dean forwards the completed dossier, with the committee summary report, student evaluation results, individual colleague response forms, the dean’s recommendation, and faith integration paper (promotions for the initial tenured six-year contract only) to the Faculty Status Committee.
- The summary report, response forms, and letter of recommendation are filed securely by the provost’s office for 6 years.
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