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- By April 1 prior to the first three-year contract, the respective dean contacts the faculty member and their program director indicating it is time for the review process.
- By April 15, the program director sends a letter to the dean, indicating program support for the faculty and anticipated need for the faculty member’s on-going service to the program, as well as clarification of performance expectations and contributions in the domains of Service and Scholarship.
- By May 1, based on a letter of support from the program director, the dean sends a letter of eligibility for a three-year contract to the faculty member. The dean’s letter also outlines the review process. The letter is copied to the program director.
- By October 1, the faculty member submits a portfolio of the following materials to the dean:
- class-visit evaluation form This class-visit evaluation form should be completed by at least one tenure-track or a long-term colleague, which includes a meeting with the faculty member to review the results. The observer submits the class-visit evaluation form to the dean with a copy to the faculty member.
- completed self-evaluation, reflecting on achievements, contributions, and areas for growth in the domains of Teaching and Service;
- current CV;
- affirmation of the Life Together document;
- Personal Statement of Faith & Life (for subsequent contracts, an update or affirmation);
- Annual Professional Development Goals, in which student evaluations are addressed, from the preceding two years (for subsequent contracts, the preceding three years).
- By November 1, the dean reviews the materials submitted, in consultation with (other long-term) members of the program and the program director.
- By November 15, the dean meets with the faculty member to discuss strengths and concerns or areas for growth.
- By November 30, the dean submits the completed faculty candidate materials along with a recommendation memo to the provost.
- By January 15, the dean reviews the submitted report in consultation with the provost and notifies the faculty candidate and program director of the outcome of the review.
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