All students taking CJP courses for graduate or undergraduate credit are subject to the policies below and the overall graduate program policies. Exceptions to the policies stated below are at the discretion of the graduate program and will be made in consultation with the academic director Academic Program Coordinator and the student’s academic advisor.
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When a faculty member goes on sabbatical or is otherwise absent for part/all of the academic year, the Academic Programs Director Program Coordinator will assume advising responsibilities in their absence unless alternate arrangements have been made. In the case of certain specialized Graduate Certificate programs where mentors are used no academic advisor will be assigned. Refer to the graduate program policy on “Advising” for additional related information.
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If a student will not be able to complete a course on time, the student must submit a request one week before the end of the semester or, in the case of SPI or other non-traditional graduate classes, one week before all coursework is due. If the request is granted the student will receive an “I” (incomplete) for the course which will later be replaced by a final grade when the work has been turned in on the agreed upon date (nothing will be retained on the student’s permanent record noting that the course was completed after the initial deadline). If the request for an extension is denied, the student will receive a grade for the work that has been completed up until the time the course was expected to have been completed. If no work or not enough work to pass the class has been submitted, the final grade will be an F (or W under unusual circumstances and with the approval of the Academic Programs DirectorProgram Coordinator).
Extensions will be given only for legitimate and unusual situations. Extensions are contracted by the student with the program for up to a maximum of 6 months after the deadline for the course work.
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Send an email to the instructor of the course, your academic advisor and the academic program coordinator Academic Program Coordinator that includes the following information:
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Under exceptional circumstances, an additional 6-month extension may be granted by special petition to the CJP Academic Program DirectorCoordinator, the student’s academic advisor and the instructor of the course. To receive this additional extension, a letter of petition is expected with full rationale for the reason unable to finish by the due date and a practical plan on how the student will finish if this extension is permitted. This must be submitted to the above persons and a copy to the Academic Program Coordinator at least one week before the end of the first extension. A student is encouraged to use this only when absolutely necessary.
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If a student has outstanding coursework this may impact his/her their registration in future terms. Prior to registering a student the CJP Academic Program Coordinator may check to see whether the student has any outstanding coursework. If so, the student may be asked to get special permission from their advisor before being allowed to register for additional classes. This will provide an opportunity to discuss their plans for completion of outstanding coursework. Also, as the deadline for an Incomplete approaches, the CJP Academic Program Coordinator will inform the student, with a copy to the instructor, of the upcoming deadline and of the consequences if work is not completed.
Courses for reduced credit hours
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Graduate students who intend to interrupt their enrollment in the graduate program for more than one full year are required to submit a written request to the CJP academic program coordinator Academic Program Coordinator and academic advisor. This request will then be processed with the academic programs director and a decision given to the student. The program may choose to withdraw the student from the program for lack of sufficient academic progress. Acceptable reasons for requesting a leave of absence include, but are not limited to: medical circumstances, inadequate financial resources to continue or family crises. If a student does not submit a written request for a leave of absence for review and approval, their admission into the program may be revoked and the student would need to reapply should they wish to continue in the degree program at a later date. Refer to the graduate program policy on “Time limits for completing degree requirements” for additional related information.
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Non-degree seeking students may enroll to take fall or spring classes for graduate credit when there is room in a class and with permission of the instructor. For non-degree seeking SPI students, permission to take the courses will be granted by the Academic Programs DirectorProgram Coordinator. Persons who are not currently degree-seeking students wishing to take CJP courses, will be asked to submit the request a registration form to the CJP Academic Program Coordinator, including information on what class(es) they wish to take and the reason for wanting to take the class. If permission is granted to take the class, the student will be asked to fill out a short registration form to complete the registration process. Full preparation for the class and fulfillment of all course requirements is required, in addition to regular attendance and participation. Guidelines for each class for those students taking courses for academic graduate credit will be outlined in the syllabus for the course.
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Transfer credits may be applied to a student’s program of study with the approval of the academic director. The academic director Academic Program Coordinator, who will handle decisions on a case-by-case basis in consultation with the student’s advisor.
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