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Virginia House Bill 1 (HB1) took effect July 1, 2018 as Code of Virginia Section 23.1-405(C). It prohibits a university from disclosing a student's email address, physical address or telephone number under the exception in the Family Educational Rights and Privacy Act (FERPA) for directory information unless the student has affirmatively consented in writing to the disclosure. Full text of the law can be found herefound at https://law.lis.virginia.gov/vacode/23.1-405.
Key points regarding this bill:
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Student email addresses are available to faculty and staff in the EMU directory when logged into myEMU> Student email addresses will no longer be available in the Google Address List. |
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Group email to multiple students are allowed, but faculty and staff members cannot disclose a student's email address to another student. Therefore, in order to email a group of students, the faculty member should add the students' email addresses in the blind copy (bcc) field or email the students through an EMU Broadcast List. |
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Faculty and staff may not distribute lists of group members that includes student email address, phone number or physical address without written consent from each student whose information is provided. |
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