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A transparent account for academic work involves producing and submitting one’s own work in papers, essays, projects, quizzes and tests; correctly and consistently acknowledging sources used; factually representing research results, one’s credentials, and facts or opinions; and appropriately documenting use of technology.

Informed use: as much as possible, students, faculty and staff should be generative AI (gAI) “literate” 

• know how gAI systems work

• gAI is ubiquitous and increasing in options 

• gAI systems are associated with common applications and tools

• gAI can be good for tasks such as outlines, brainstorming, checking grammar, spelling, and/ or style 

Ethical and Responsible use: as much as possible, students, faculty and staff should understand limitations, benefits, and risks of gAI

• Consider privacy and unequal access to gAI tools

• Information should not be submitted to an AI system unless you expect it to be publicly available and you own it 

• gAI systems may be poorly referenced and/or the content may be unattributed to the original copyright owner

• Bias exists in the data and output 

• gAI can “hallucinate” and may provide untrue information (fact checks are required)

• gAI searches have climate impacts (electricity and water usage)

Examples of violations of EMU’s Academic Accountability Policy are below. Additional examples of violations are available in this document.

1. Not providing appropriate documentation to all information, ideas, and quotations taken from any source, including anything online; 

2. Using resources such as notes, textbooks, online resources when not authorized by the instructor;

3. Giving or receiving unauthorized assistance to or from another person, face to face or electronically on or during or after a quiz or test;

4. Falsifying research results, withholding data, misrepresenting facts;

5. Presenting material as one’s own from a site that sells essays or generates them for you (generative AI);

6. Frequently committing violations within a single document or repeatedly over time;

7. Using Google Translator, generative AI (gAI) or other software to translate work from one’s native language to the language of instruction and submitting the work as one’s own work; or

8. Recycling one’s own previous work without proper citation and securing the instructor’s approval.
   
   Faculty should clearly describe allowances for generative AI usage on specific assignments on the spectrum of 

   • Free usage (no acknowledgment, documentation, or citation needed to use generative AI on this assignment) 

   • Fully prohibited (The assignment must be completed without assistance from others, including generative AI tools)

   • Middle positions 

   • describe which sections of a multi-layer assignment can incorporate use of AI 

   • describe what types of actions might be allowed (eg. outlines, brainstorming, checking grammar) 

   • describe how to use source citations for AI use. 

Academic Accountability Procedures

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On the basis of these factors, the provost will review the appeal and, in consultation with the AAR, make a decision to uphold or modify the academic accountability violation record. The Provost will communicate the decision to the student in writing within five (5) days after the receipt of the appeal. The decision is final.

Documentation 

• • Students who receive any type of academic accountability violation will have it documented in an internal record keeping system at EMU. This system is confidential with limited access. 
  • Academic accountability violations/probation/suspensions are never part of a student’s official EMU transcript.  
  • Academic accountability violations will not prevent admission into any academic major at EMU.  
  • Academic accountability violations are not part of any student life recommendation for students transferring to another university.  
  • A review of academic accountability violations - in particular, reports marked “incomplete” - may be included when students are considered for student leadership positions, academic honors, participation in cross-cultural opportunities and recommendation for students transferring to another university.
  • Academic accountability violations that are egregious and broad in scope may have more serious consequences, including a letter of academic conduct probation and/or a letter of indefinite academic conduct suspension/withdrawal.  
  • Students who have repeat academic accountability violations may receive a letter of academic conduct probation.  This letter serves as official notification that additional academic conduct violations may warrant a letter of indefinite academic conduct suspension.  

Responsible Party

The provost is responsible for this policy.

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Reviewed by Undergraduate Council, Graduate Council, and Faculty Senate
Approved by Academic Cabinet, March 25, 2009 and revised October 6, 2010
Revised by Academic Cabinet, February 26, 2013
Revised by Academic Cabinet, November 19, 2014
Revised by Provost’s Council, December 16, 2015
Revised by Graduate Council, April 1, 2019 and approved by Provost’s Council, April 10, 2019
Revised by task force and approved by Provost’s Council, May 4, 2021
Revised and approved by Provost’s Council, January 19, 2023 and December 12, 2023