Overloading of faculty members should occur only in circumstances in which such an arrangement fits within the university budget and is agreeable to the faculty member. For ease of budgeting and salary determination, compensation for all overload teaching (that is, teaching hours that are above the standard full-time load of 24 hours within a 12-month period) should be calculated using the following guidelines.
Approved by Provost’s Council Updated: February 4, 2020
Carry-over loading options between fiscal years is a retired practice. Any exceptions need to be approved by the dean.
Loading Parameters
~ Faculty Annual Salary Statement will be calculated based on faculty target load.
~ All overload (OL) hours which exceed the target load (even if under 24) will be paid via a separate contract during the corresponding teaching term.
~ Overload contracts are calculated at the rate agreed upon and documented with the appropriate dean and/or associate provost office during the loading and budget processes. Rate options include: Lecture rate (75% of regular rate, maximum of $1700), Adjunct rate or special project or pro-rated for under enrollment.
Wage Allocation
~ Faculty annual 10-month contract wages are allocated August 1 - July 31.
NOTE: a year-end adjustment is used to transfer July wage payment of annual contracts to prior fiscal year budget.
~ Adjunct contracts follow fiscal year wage allocation [July 1 - June 30].
Summer term wages are split between fiscal years [May-June /July-Aug].
Contracts are processed prior to start of each term.
~ Program Admins/Directors with Faculty loads follow fiscal year wage allocation (July 1 - June 30).
Summer term wages are split between fiscal years [May-June /July-Aug].
Summer Term Planning
~ Summer term is ALWAYS the last term of a fiscal year loading [FA, SP, SU].
~ Summer contracts may reflect LD (in-load rate), OL (overload/lecturer rate) or AD (adjunct rate) based on budget and target load status for the fiscal year. Cross-departmental and special pay arrangements made during budget planning should be communicated and documented with deans and/or associate provost offices.
*Reviewed and approved by Provost Council, January 9, 2020
Combined Instruction courses are courses that are listed as UG and Graduate. The course syllabi are generally focused on the needs of the UG program, with elements - especially extra assignments - added that require graduate students to engage the content at a graduate education level. (See curriculum standards). The relevant dean(s) and Program Directors decide to offer a combined instruction course based on the needs of the two programs and generally because one or both programs expect low enrollment.
Process: Courses to be offered as both UG and Graduate must be approved by the Academic Council. Faculty are expected to demonstrate, through separate course syllabi (one for undergraduates and another for graduate students), that graduate level expectations are substantially different. All cross-listed courses must be approved through the regular curriculum approval process.
Faculty Expectations: Faculty will prepare a UG syllabus and a Graduate syllabus. The graduate syllabus must articulate how the additional learning activities and/or requirements represent the increased rigor, content and scope to meet graduate-level standards.
Faculty Loading: Pre-semester loading: If a faculty member is asked to teach a combined instruction course, the additional faculty workload required by dual enrollment of the course may be recognized with additional loading or a stipend. The additional load will be determined by the dean(s) in conversation with the program director(s) and will take into consideration such factors as course enrollment, laboratory or applied learning requirements, etc.
Changes in enrollment: If enrollment falls below a certain minimum, deans may prorate the instructor’s pay in recognition of the reduced enrollment.
Budget Implications: The costs to the respective undergraduate and graduate programs will be apportioned in a ratio reflecting the actual enrollment in the course.
Approved by Provost Council, December 15, 2020
Updated April 19, 2022
The provost is responsible for this policy.
This policy is to be reviewed every three years.
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