Appendix 7 - Preservation of Gov't. Records

Appendix 7 – Preservation of Government

________________________________________________

The preservation of essential records for the City of Harrisonburg and Rockingham County is the responsibility of the Clerk of the Circuit Court. All essential records are to be stored in the records vault located in the Office of the Clerk of the Circuit Court. These records include the following:

Real Estate Records*

Criminal Records

Wills

Civil Records

Chancery Records

Marriage Licenses

The evacuation of records in the event of an emergency will be accomplished only by approval of the Clerk of the Circuit Court.

The loading and transportation of these records is the responsibility of the Sheriff’s Department.

* A microfilm copy of all real estate records for the locality is stored

in the Archives, State Library, Richmond, Virginia

Agencies/Organizations

Each agency/organization within the structure of local government should establish its own records protection program. Those records deemed essential for continuing government functions should be identified and procedures should be established for their protection, such as duplicate copies in a separate location and/or the use of safe and secure storage facilities. Provisions should be made for the continued operations of automated data processing systems and records.