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Sabbaticals are available to tenured faculty and professional librarians with faculty status. Eligibility for a sabbatical is dependent upon the tenured faculty member being on a six-year contract. Those eligible may receive a sabbatical leave in the eighth year of full-time service at EMU and at subsequent seven-year intervals.
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If a faculty member waits to submit a sabbatical proposal at the request of the department program or dean because of institutional needs, the interval until the next eligibility for a sabbatical leave will be decreased accordingly. For example, if the dean requests that the faculty member wait until the eighth year instead of the usual seventh year because of departmental needsprogram needs, the next interval will be decreased to six. Similarly, if the institution approves an early sabbatical, the interval until the next eligibility will be increased accordingly.
If a faculty member waits to submit a sabbatical proposal for personal reasons, the eligibility will rollover to the next year. A faculty member may defer for personal reasons no more than two consecutive years. The interval until the next eligibility for a sabbatical leave will remain at subsequent seven-year intervals.
If a faculty member applies for a sabbatical but is not approved, they may reapply in the following year, with their sabbatical “clock” being reset from the year of the approved sabbatical. Reapplication may only occur once per cycle.
For purposes of calculating sabbatical eligibility, a loading of 12-17 hours will count as a half-year, and 18-24 hours will count as a full year. Years on leave do not count toward the sabbatical years. Faculty whose loading is affected by FMLA leaves will be considered according to their normal loading during that time period.
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- Briefly, in a few sentences, describe the intellectual, professional, and/or creative project.
- Propose starting and ending dates of the sabbatical.
- List goals for the sabbatical, articulating clearly the value of the sabbatical to the faculty member (how it fits within the context of faculty member’s work) and to Eastern Mennonite University (how the project fits within the faculty member’s department program and broader EMU community).
- Propose a plan to meet specific and achievable goals, making clear connections between goals and utilization of results upon return to EMU.
- Provide a timeline of proposed dates and activities.
- Explain the benefits of the specific project to the faculty member’s discipline, intellectual and professional development, and to EMU.
- Describe how EMU can assist the faculty member in meeting these goals.
- List proposed activities; be as specific as possible with locations and connections with institutions and organizations.
- Describe plans for sharing results with EMU community.
- Provide a current and complete curriculum vitae.
- Include a letter of support from department chair supporting program director supporting sabbatical in departmentprogram.
Since a sabbatical leave is designed to prepare one for further service at EMU and is not primarily a reward for past services, a faculty member who does not return for at least one year immediately following the sabbatical shall reimburse the institution for the sabbatical stipend. (The administration may make an exception to this policy when it is deemed to be of mutual benefit to the faculty member and the university.)
Following the sabbatical, faculty will be asked to provide a written report, three pages maximum (see form Z/provost/forms/sabbaticals/sabbrptclick here for Sabbatical Report Guidelines form), and will also be asked to share results in a public forum. The written report is due to the Provost’s Office thirty days after the completion of the sabbatical, according to the dates submitted with the sabbatical proposal. The Provost’s Office maintains a file of sabbatical reports, which is available to the Faculty Status Committee in evaluating a faculty member’s subsequent sabbatical request(s).
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- In June, when upcoming academic year salary statements are issued, the Provost’s office Office will notify faculty members of sabbatical eligibility and copy the appropriate department chair or program director.
- The applicant submits a letter of request and current curriculum vitae to the department chair, program director , or seminary dean seminary dean by September 1. The letter of request follows the “Sabbatical Request Guidelines.”
- If the department chair or program director approves the request, s/he submits a letter of recommendationrecommendation, along with the above materials, to the dean by September 15.
- If the dean approves the request, the dean submits the above materials and a letter of recommendation to the chair of the Faculty Status Committee by October 1.
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If the faculty member wishes to appeal the dean’s or the committee’s decision, it must be done in writing to the chair of the Faculty Status Committee within ten working days of notification. All appeal procedures shall provide a fair hearing for all interested parties.
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Approved by Board of Trustees, March 24, 2002
Revised April 15, 2010
Approved by Faculty Senate May 7, 2010
Approved by President’s Cabinet, May 12, 2010
Approved by Board of Trustees, June 19, 2010
Revisions Approved by Provost's Council, March 2, 2021