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General Policies

Financial Policies

            Financial Aid

            Employee Assistance

            Personal Funds

            Refunds

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ADMISSION

ADMISSION REQUIREMENTS

To be considered for admission to the Leadership and Organizational Management degree program, a student must satisfy the following requirements:

• Have a minimum of 60 SH of transferable credit from accredited technical, community, or four-year institutions (no more than 80)
• College-Level Examination Program (CLEP) or DSST (formerly Defense Activity for Nontraditional Students or DANTES) testing is also an alternative to obtain credit
• Have a cumulative GPA of 2.0 or above
• Current employment or involvement with an organization that enhances the learning outcomes of the program
• Submit a writing sample for evaluation
• Twenty-five years of age (waived for students accepted under TSCT articulation agreement)

Students applying to the Aviation concentration of the LOM must satisfy the following requirements:

• LOM with Aviation Concentration applicants may transfer credits from other schools or colleges, which includes up to 30 semester hours for aviation certificates or ratings earned through qualified Part 141 schools.*
• Credit (up to 30 hours) may be transferred from accredited technical, community, or four-year institutions. A portfolio that documents professional schools and training in addition to life learning experiences may be submitted to EMU faculty for evaluation and awarding of semester hour credit (up to 20 hours)
• College-Level Examination Program (CLEP) or DSST (formerly Defense Activity for Nontraditional Students or DANTES) testing is also an alternative to obtain credit
• A cumulative GPA of 2.0 or above for applicants who have completed a minimum of 20 semester hours of college-level coursework. If that minimum has not been met, applicants may demonstrate a high school diploma with 2.6 GPA or GED equivalency and SAT (980 combined score) or ACT (19 composite score)
• Current employment or regular volunteer role (internship, volunteer, or mentee) with an organization that enhances the learning outcomes of the program
• Submission of a satisfactory writing sample
• Admissions interview
• Prerequisites: Class 2 or higher FAA Medical Certificate and proof of U.S. citizenship. EMU will verify citizenship with an original birth certificate and a current driver’s license or a current passport

* Private licensure may be transferred. Commercial and Instrument training must be from a Part 141 Collegiate Aviation Program with a letter of authorization from the FAA to have the reduced ATP hour minimum.

Technical Credit Transfer Policy for LOM program:

Technical credits may be accepted in transfer from associate degree or diploma granting institutions accredited by accreditation agencies recognized by the U.S. Department of Education. This includes regional accrediting agencies (e.g., Southern Association of Colleges and Schools Commission on Colleges, Middle States Commission on Higher Education) and national accrediting agencies (e.g., Accrediting Commission of Career Schools and Colleges (ACCSC), Council of Occupational Education (COE)) when the technical credits for transfer have been earned as part of a conferred associate’s degree or diploma.

ADMISSION PROCESS

Submit the following items:

• Online application (no application fee)
• Official transcripts from all accredited technical schools, colleges or universities that you have attended
• Letter of recommendation
• Writing sample
• Admission interview for Aviation concentration applicants only
• Reservation deposit of $100.00

 ADMISSION STATUS

After EMU receives the application form and assessment of credit earning, students will be given an evaluation of all educational transcripts submitted, an evaluation of the writing sample and an assessment of the credit earning possibilities represented by their list of professional and personal learning experience.  When the admission requirements are satisfied, they will be reviewed by an Admissions Committee. Once approval by the Admissions Committee is attained, students will receive a letter of admission to the program. Admission status will be in one of the following categories: unconditional admission or conditional admission.  Unconditional admission indicates that the student has met all of the admission requirements.

 CONDITIONAL ADMISSION

The student granted conditional admission is one who has minimal entry deficiencies but has submitted an acceptable specific educational plan for removing those deficiencies by the end of semester one.  The Admissions Committee will review the educational plan and judge it acceptable or not acceptable. The LOM Academic Advisor will monitor conditional students and change their conditional status to unconditional admission when the plan has been completed.

Method for following the students with Conditional Admission due to writing deficiencies identified by the Writing Sample Evaluator:

1. The admissions counselor will make a list of all the conditional admissions who need a writing tutor. He/she should designate English language learners or writing assistance.  This list should be sent to the academic advisor and the program assistant.
2. The academic advisor will then make a note to advise the student about tutoring needs and send a list to both the writing tutor and the instructor of the first class in the major.
3. The tutor will contact the student stating his/her availability to tutor and ask the student to send a list of assignment due dates for the course. The tutor should always copy the instructor of the course when communicating with the student so the instructor knows that the student is using the tutor.
4. At the end of the five-week course, the tutor will send an evaluation to the advisor stating whether the student needs to continue with a tutor.

ADMINISTERING THE ADMISSIONS POLICY

 The LOM/LOMV Admissions Committee is responsible for administering the admission policies.  Committee members are appointed annually by the provost and include representatives from the LOM department on the main campus and at the Lancaster location.  When the application of a student is complete, the Enrollment Counselor presents the student profile and writing sample evaluation to the Admissions Committee via email.  The Admission Committee reviews the profile and writing sample for each student within one week and gives one of the following response:  approved, conditional (with specific conditions) or not approved (with reasons). 

WITHDRAWAL AND READMISSION

WITHDRAWAL POLICY

To withdraw enrollment from the program, the student sends an email to the program director confirming his/her decision to withdraw.  Withdrawal from the program may jeopardize financial aid for the rest of the academic year because of federal and state government regulations.  Students should consult with the financial assistance office about their particular situation before withdrawing from the program.

Students will earn academic credit for courses completed up to the point of their withdrawal.  Grades will be based upon the work completed for each course attended.  If a student withdraws before attending half of the class sessions in a course, no grade will be given.  If a student withdraws from a course after attending more than half the class sessions but not the final session of that class, a grade of W will be assigned.  If the final session is attended, a final grade must be assigned. 

If a student misses three consecutive sessions in face-to-face and online classes and is unresponsive to communication from the Undergraduate Program Assistant, he or she may be administratively withdrawn.  Students may also be administratively withdrawn for failure to meet academic standards or financial obligations to EMU.

READMISSION PROCEDURE

To re-enter the program, a student must re-apply by filling in the readmission application form and submitting a letter explaining how circumstances have changed since the student withdrew.  After one year, a $25 processing fee may be required with the re-application.  The application for re-entry will be reviewed by the Admissions Committee. The academic advisor will assist the student in discerning which cohort to join and where in the sequence of courses is best to join the cohort. After the new cohort group has progressed to a point that coincides with the last course completed by the reapplying student, the student may then join this cohort and complete the program.

TUITION FOR READMITTED STUDENTS

The student is charged at the rate current at the point of readmission. In addition, the student will be charged for any course retaken for credit.

ACADEMIC POLICIES

GRADE POINT AVERAGE

Students must enter the program with a 2.0 cumulative grade point average and maintain a cumulative grade point average of C (2.0).

ACADEMIC PROBATION

Students must maintain a 2.0 GPA in the program. If a student earns a grade lower than C-, they must retake the class. If the student’s GPA drops below 2.0, or if after retaking a class their grade is still below C-, the student will be considered on academic probation.

ACADEMIC REVIEW

The performance of students on academic probation will be reviewed by the director in consultation with faculty. The student may be denied continued enrollment or given conditional enrollment for the second semester.

Within one calendar week following the review of a student’s academic program, the program director will inform the student of any resulting action. Students may appeal all actions of the academic review process.

ATTENDANCE

Students will be permitted to have up to three non-consecutive absences in the program regardless of the reason for these absences. There is no appeal process to have absences excused. Once a fourth absence occurs, the student may be administratively withdrawn from the program at the discretion of the LOM Program Director, in consultation with members of the faculty and the Lancaster Academic Advisor.

RECORDING ATTENDANCE

1. Attendance is recorded each class session and reported to the director at the end of each course. Attendance records are essential to comply with the regulations established for recipients of federally insured student loans, government grants or VA benefits.
2. On rare occasions, and for work-related reasons only, a student may be able to join the class using distance technology (such as Zoom), and be counted as present. In this case, the student MUST discuss this plan with the instructor in advance. The student is responsible for arranging a Zoom session with the instructor and the EMU at Lancaster User Services coordinator.  If the technology or connection fails, the student will be counted as absent.
3. The instructor may decide that the class activities for that session are not conducive for distance participation.  In this case, the student will be counted as absent.
4. Zoom accommodations will not be made for illness or vacation-related reasons, except in the case of a significant, long-term health-related recovery.

MAKING UP ABSENCES

Within any given year there may be a few unavoidable absences. These absences must be arranged with the course professor, preferably before class meets. If the absence is unavoidable, and the professor is informed, the following guidelines apply:

1. The professor teaching the course shall determine the make-up activities designed to compensate for classroom absence.
2. If two absences occur within one course, the student must physically make up work for at least one of the missed sessions. An I (incomplete) grade will be given until the make-up assignment is complete. If the two absences are not cleared up, an F grade must be given for that course.
3. The instructor may require additional assignments regarding tardiness and early departures.

THREE ABSENCES DURING ONE COURSE

Except in the case of a death in the family or significant illness, the student will be administratively withdrawn from the program.

INCLEMENT WEATHER POLICY

Classes are never cancelled due to inclement weather. On days when weather threatens travel safety, a synchronous online class will be offered via Zoom in lieu of the face-to-face class. For evening classes the decision will be made by 2:00 p.m. on the day of class. For day classes a decision will be made by 6:00 a.m. An email (using EMU email addresses) will be sent to each student and an announcement will be posted in the Moodle course. The decision will be made by the Associate Provost and posted on the website.  Student alerts will be sent to all Lancaster students. The teaching faculty will email students regarding class instruction.

Instructions regarding the use of Zoom are included in the Student Orientation Moodle course.

PARTICIPATION IN COMMENCEMENT

The EMU at Lancaster commencement ceremony is held on the Friday evening following the annual main campus Sunday ceremony.  In 2019, the Lancaster commencement is scheduled for Friday, May 8.  LOM and LOMV graduates may participate in the commencement ceremony IF all degree requirements are anticipated to be met no later than the end of summer semester following commencement. 

DIPLOMA DATES

LOM students are certified for receipt of a degree when the academic advisor and the registrar confirm that the student has met all degree requirements. When completion of degree requirements has been confirmed, the following information is forwarded to the provost’s office and the registrar’s office: student’s name, cohort number, degree date, degree, major and if applicable, honors. There are four diploma dates: 1) the last day of fall semester in December, 2) the end of spring semester, late April or early May, 3) the last day of the second term of the traditional undergraduate summer school program in mid June and 4) in August, several weeks prior to the beginning of the fall semester. Students will be assigned the most recent graduation date prior to the date when all program requirements are satisfied and all related transcripts are received by the university and posted by Registrar’s Office staff.

TRANSCRIPTS AND ENROLLMENT VERIFICATION

To assure the confidentiality of academic records, any request for a transcript must be made in writing and must come from the student. Requests should be addressed to the registrar’s office and students should allow one week for processing. There is a $5 processing fee for each transcript. All tuition and fees must be paid in full before a diploma or transcript may be released.

Additional information for requesting official transcripts can be found on the Registrar's web page.  https://www.emu.edu/registrar/transcripts/

Enrollment verification requests should be forwarded to the undergraduate program assistant.

DEGREE COMPLETION REQUIREMENTS

Prior to admission to the LOM, the academic advisor will meet with each student to review the courses required for degree completion. While enrolled in the LOM, the student will meet at least once with the academic advisor to discuss degree completion.

ACADEMIC HONORS

LOM graduates are eligible for academic honors if they have earned a career grade point average of 3.60 or above, and since matriculation in the LOM, have received no D or F grades at EMU or elsewhere. The career grade point average includes grades from all course work transferred to EMU.

• Cum Laude: 60 – 3.79
• Magna Cum Laude: 80 – 3.89
• Summa Cum Laude: 90 – 4.00

TURNITIN

Turnitin is an internet-based plagiarism-prevention service used by many schools and universities that allows students to submit submit papers to the Turnitin website and checks the documents for unoriginal content. There is NO grade associated with Turnitin

This website provides information regarding how to submit a paper for review as well as how to access and interpret feedback.

ACADEMIC INTEGRITY

Eastern Mennonite University fosters a culture where faculty, staff, and students respect themselves and others. In this culture, faculty, staff, and students gain confidence in their desire and ability to discover their ideas, construct new knowledge, and think critically about their own ideas and the ideas of others. In doing so, EMU community members grow as competent thinkers and writers.

EMU faculty and staff care about the integrity of their own work and the work of their students. They create assignments that promote interpretative thinking and work intentionally with students during the learning process. Honesty, trust, fairness, respect, and responsibility are characteristics of a community that is active in loving mercy, doing justice, and walking humbly before God.

At EMU, academic integrity means

• honesty in producing one’s own work.
• use of documented course information and aids.
• submission of work that is one’s own.
• honesty in representation of research results, one’s credentials, and facts or opinions.
• honesty in use of technology, including cell phones and the Internet.
• honesty in acknowledging sources used in research and presented in papers and other assignments.
• honesty in establishing and maintaining the appropriate parameters of collaborative work.

Academic integrity includes

• documenting and citing work that was created for a previous assignment, whether for the current course or for another one.
• using accurate quotations. When used, quotations are exact, word-for-word as they appear in the original document. Every quotation, including a short phrase or a single word if it is unusual, includes the required citation and quotation marks.
• using appropriate documentation when using words from a class speaker, including the class instructor, in an assignment, i.e. cite professors’ lectures.
• using appropriate paraphrasing with documentation. Paraphrasing is more than rewording the original material. It must be nearly entirely in the writer’s own words, using new phrases and synonyms. The writer may repeat technical terms. Place quotation marks around any exact words that are retained. The sentence structure should not be the same as in the source. In the paraphrase, do not add interpretations, ideas, and assessment that are not in the original source.
• using common knowledge appropriately. Common knowledge is information that is easily observed, commonly reported facts (George Washington was the first president of the United States.), or proverbs. Common knowledge does not need to be cited, but be certain that these words are in the public domain. When in doubt, ask the professor.

EMU defines plagiarism as occurring when a person presents as one’s own someone else’s language, ideas, or other original (not common-knowledge) material without acknowledging its source (adapted from the Council of Writing Program Administrators, 2005, http://www.wpacouncil.org).

Academic integrity violation for students may be evidenced as a:

Minimal Violation

A minimal violation of academic integrity codes includes doing the following without appropriate documentation:

• using a minimal number of distinguishing words from a source.
• rearranging the word order of a sentence.
• producing a similar sentence or style from a source.
• using an idea or argument from a source
• (These items are adapted from “Westmont College Plagiarism Policy” (2002) http://www.westmont.edu/_academics/pages/provost/curriculum/plagiarism/.)

Substantial Violation

A substantial violation of academic integrity codes includes (but is not limited to)

• cheating on a quiz, test, or exam.
• copying or attempting to copy someone else’s work, including paraphrasing or quoting a professor’s classroom lectures, handouts, and presentations without appropriate documentation.
• falsifying results and credentials, withholding data, misrepresenting facts.
• using someone else’s work as one’s own work.
• using quotations with no documentation.
• using an online source by copying and pasting with no documentation. Online sources may appear free. In this case, free means economically free. While a source may not be paid for, it is to be used only for its specified use. A citation must be given if words, graphics, or ideas are used.
• presenting material as one’s own from a site that sells essays. Some of the papers-for-sale sites do have disclaimers that state the work must be cited. Remember, if a source can be found, the professor can also find it.
• frequently committing minimal violations within a single document or repeatedly over time.
• Undergraduate academic departments and graduate units are responsible for establishing right-of- use parameters for non-print materials (e.g. presentations).

Procedures

When a student violates academic integrity values, the student and professor/advisor will work together to restore the student to community.

Procedures for Minimal Violations

When a first-time minimal violation is noted in a project, the professor will use this as an opportunity to teach the student/s explicitly about academic integrity. Faculty should keep internal records of minimal violations. When a second minimal violation occurs, either within the same class or in multiple classes with the same instructor, faculty will document this as a substantial offense by submitting a Violation of Academic Integrity Report to the respective Dean.

Procedures for Substantial Violations¹

At EMU, when academic integrity codes are violated to this level, the following procedure will be followed.

The professor will”

• notify the student of the violation.
• determine whether the student is guilty of the violation.
• contact the respective Dean’s office to check on previous student violations in order to determine first, second or third offense.
• document the finding and the action either taken (First-time offense) or repeated (Second and Third-time offenses) on the Violation of Academic Integrity Record.
• meet with the student to obtain the student’s signature, either acknowledging her/his violation or acknowledging discussion in which the professor explained the charges to the student. In the event that a student refuses to sign, the professor will document that the violation was discussed with the student and the student refused to sign. (Under some circumstances, the professor may want to request another professor present as witness. Students have the option to include a faculty or staff member, e.g. academic advisor, student life personnel, coach.)
• submit the Violation of Academic Integrity Record to the respective Dean. The respective Dean’s office will
• inform the Vice President for Student Life of violations and actions taken.
• follow steps for Second and Third-time offenses. The student will either
  • accept the decision or
  • submit an appeal by following the Appeal Procedures. (See respective catalog.) Graduate Catalog emu.edu/catalog/graduate/general/academics Seminary Catalog http://www.emu.edu/seminary/catalog/index.html
• http://www.emu.edu/studentlife/studenthandbook/

Consequences for Students

1. First-time substantial violation: If a student cheats on a quiz, test, or exam or plagiarizes material in an assignment, the quiz, test, exam, or assignment receive an F or 0 grade at faculty discretion. For an extreme first time offense, a professor may give the student an F for the course (e.g. essay taken from Internet, test answers from another source). At the discretion of the professor, educational and restorative outcomes could include enrolling in an Academic Integrity workshop, provided by EMU’s Writing Program Director, revising and re-submitting the assignment.
2. Second-time substantial violation: If the student repeats the above violation in the same or another course or commits another violation in the same or another course, a professor may give the student an F for the course, and the student may receive a Letter of Probation. (See Student Handbook, University Policies, http://www.emu.edu/studentlife/studenthandbook/)
3. Third-time substantial violation: If the student commits the violation for the third time, the professor may give the student an F for the course, and the student may receive a Letter of Indefinite Suspension/Disciplinary Withdrawal. (See Student Handbook, University Policies.)
4. Upon re-enrollment and a subsequent violation, the professor may give the student an F for the course, and the student may be subject to a Letter of Dismissal at the discretion of the university. (See Student Handbook, University Policies, http://www.emu.edu/studentlife/studenthandbook/)

Faculty and staff who violate academic integrity codes are subject to review by the Provost’s office.

The graduate, seminary, and undergraduate units use this policy for processing academic integrity violations with the exception of student appeal. (See above.) This policy appears in yearly course catalogs; the Student Handbook; on graduate, seminary, and undergraduate websites; and at z://provost/forms.

LIBRARY USE POLICIES

JOURNAL ARTICLES

1. Articles from print journals owned by EMU will be scanned and posted to the web. Students will receive an email which gives details on how to access these documents.
2. Interlibrary Loan (ILL) photocopies will be posted to the web or sent via email for students or administration at the Lancaster location.

HARTZLER LIBRARY BOOKS

1. Books are checked out from the Hartzler Library on the main campus and shipped via courier to the Lancaster location. When the student returns items to the Lancaster office, the return date should be marked on the yellow wrap. Materials may be sent back to Harrisonburg by courier or mail.
2. Hartzler Library books taken to the Lancaster location by a professor as a resource for a class are charged to the professor’s account and the professor is responsible for these items.

REQUESTS FOR MATERIALS

Requests for materials should be made using the following methods:

• For books owned by EMU housed at the main campus, use the “I need materials; Off Campus Student Request” link in Sadie. Use your EMU ID number for “My ID is”.
• The library home page provides access to an ILL form for books and journal articles.
• There is access to an ILL form through most of the databases EMU licenses.

Books secured through ILL for Lancaster personnel will be shipped to Lancaster as soon as possible. EMU faculty, staff and students are expected to honor all due dates and make sure these materials are returned to Harrisonburg by the date they are due. Interlibrary loan books should be mailed back via UPS.

OVERDUE NOTICES

Patrons receive an email reminder notice three days before items are due and an overdue notice on the day after the due date. Both of the emails provide a link into Sadie to renew items if there are no holds or overdue fines.

RECALL OF MATERIALS

Holds may be placed on materials that are checked out. After an item has been checked out for two weeks it is subject to recall.  The Hartzler Library reserves the right to recall any materials requested by a professor for use in a class.

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The library staff is available to assist students in their research by calling (540) 432-4185 or (800) 205-9996. Students should identify themselves as EMU students and clarify that they attend class at the Lancaster location. There is a Help form available at the library website; click on the “Need Help” link and choose the “Ask a Librarian” link.

INFORMATION RESOURCES

Students have access to numerous resources available through the library website. There are links to research databases which provide access to journal articles. Students can find electronic books and reference sources through Sadie. When using these resources from off-campus and at the Lancaster location, students will need to authenticate using their Royal username and password.

STUDENT SUPPORT SERVICES

STUDENT ACCOUNT RESOURCES

The Coordinator of Financial Services serves as the cashier on the Lancaster campus. Lancaster Office hours are 8 a.m. to 5 p.m. Students should have their EMU ID number available for each transaction.

EMU accepts cash, personal checks, cashier’s checks, credit cards, and money orders for payments on student accounts.  There is a 2.75% service fee for paying with a debit/credit card.  Students may view their statements and make payments online.  The student must login and use their password to log in to myEMU.  Choose the accounts tab, then CASHNet My Account Info found at the top of the right column.

COUNSELING SERVICES

Students who desire access to counseling services in Lancaster should contact Lisa Sauder, Coordinator of Registration & Student Advising, for information regarding options and referrals. In case of a mental health crisis, Lancaster students are advised to contact one of the following: 

Lancaster Helpline 717-299-4855 

Samaritan Counseling Center 717-560-9969 

YWCA Sexual Assault Prevention & Counseling Center 717-392-7273

ACADEMIC SUPPORT SERVICES

Students at the Lancaster location needing academic help should contact the student services coordinator for assistance in finding tutorial assistance.  Please refer to the student handbook for further details.

WRITING TUTOR

Writing assistance is available to provide support to LOM students through the Lancaster Student Success coordinator. Students will be introduced to an online tutor during the first course in the program.  There is no additional charge for this service.  Faculty may recommend or require that students avail themselves of this additional support service in order to proceed and succeed in the program. Students should contact the academic advisor or location coordinator for assistance in connecting with a tutor. A tutor is also available who specializes in English as a second language.

COMPUTER RESOURCES

Students enrolled in the LOM have access to EMU’s computer resources. Login ID’s and passwords are distributed prior to orientation. Students are expected to abide by the conditions presented in the Technology Code of Responsibility for Students found at http://www.emu.edu/is/policies/. Students will periodically be prompted during the network login process to affirm that by using the EMU network they are agreeing to this code of conduct.

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