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The purpose of this policy is to clarify expectations for notifying the provost and appropriate personnel working with accreditation when program changes are proposed by academic units.
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The provost must be notified whenever a program change is being considered so that the provost and other personnel involved with accreditation (e.g., SACSCOC accreditation liaison officer, specialized accreditation contact persons, director of financial assistance, etc.) can review accreditation, state, federal and institutional requirements and ensure compliance. Program changes include the following:
- Developing new or revised majors, minors, tracks, concentrations, certificates or other credit-bearing designations
- Closing of any of the above
- Entering into or revising collaborative, contractual or consortial educational agreements with other organizations or institutions
- Initiating or increasing distance learning
- Significantly altering the length of a program
- Opening, closing or relocating a sitean instructional site
- Other types of changes defined by the SACSCOC policy “Substantive Change for SACSCOC Accredited Institutions,” available at: http://sacscoc.org/accrediting-standards/substantive-changes/
For each of the above, the provost will review the proposed change with the appropriate administrator(s) , including the university's SACSCOC accreditation liaison, any specialized accreditation contacts, and the director of financial assistance, and decide what approvals are needed and the timetable for processing. The provost is responsible to ensure that all approvals are secured and documented in record archives.
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Approved by President’s Cabinet, August 5, 2008
Revised and approved by President’s Cabinet, April 10, 2013
Revised and approved by Provost's Council, January 23, 2020