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For all types of withdrawals or leaves, refunds (if applicable) will be finalized by the business office according to written protocols in consultation with the financial aid office after the withdrawal or leave form has been completed and submitted to the business office. Students are generally required to check out of the residence hall within 24 hours of completing the withdrawal process or may be required to leave sooner in the case of an administrative withdrawal. Stays beyond the 24 hours after withdrawal (due to extenuating circumstances) must be approved by the Director of Residence Life. At the time of withdrawal or leave, their ID will be deactivated and they will no longer have card access to residence or dining halls.
Medical Leave
Medical Leave may be Medically Excused Statu
Medically Excused (including what was previously known as Medical Leave) status is available for undergraduate students who, due to a documented serious physical or psychological condition, need to leave Eastern Mennonite University during the semester without completing their coursework or for students who cannot return to EMU due to a serious physical or psychological condition. A student requesting medical leave must meet with the Director of Retention (if possible) and complete the required forms, including documentation from a physician, licensed care provider or other qualified caregiver under licensed supervision. A decision approving or disapproving the medical leave request will be made by the Director of Retention, in consultation with the Pulse committee and the director of health services. Full details of the medical leave policy may be obtained in the Provost’s office or from the Director of Retention. Students on medical leave may need to apply for readmission concern that is affecting their personal health, are unable to complete all or some of their coursework during a semester at Eastern Mennonite University. Medically excused status is usually only requested during the final 40% of the semester, after the traditional withdrawal period is over.
A student requesting medically excused status should meet with/contact the Assistant Provost for Student Success (email, phone, etc.) and complete the medically excused application form. The application requires documentation from a health care provider or verification from an appropriate university official (Dean of Students, Title IX Coordinator, etc.). After documentation has been received, the Assistant Provost for Student Success will meet with the CARE Team to determine if the application for medically excused status is accepted.
Students requesting medically excused status may need to apply for readmission (as a re-admit student) through the Admissions Office, which will contact the Director Dean of Retention Students for approval of fitness to return to campus . There is no fee for the readmission application. It through the process described below. The Dean of Students may consult other university officials during this readmission process. The re-admit application is free and does not require a student to re-send resend any admissions documentation, unless they have attended attend another institution during their time away from EMU.
Medically Excused Status
Students may request a A request for medically excused status if they are medically unable to complete the final forty percent of a semester in one or more, but not all, of their courses. Students may or may not intend to return to the University at the beginning of the following semester. A request is initiated in the same manner as described for a medical leave. A student approved for medically excused status need not request permission to return to the University for the following semester unless conditions for returning were stipulated by the University at the time of departure.for the current semester should be made prior to the last week of class in the fall or spring semester, or prior to the last day of class in summer term. Requests made after the last week of classes may only be made if there are extraordinary circumstances that prevented the student from requesting medical leave/excused status.
Students may request a retroactive medically excused status if they experienced extraordinary medical or personal problems during a semester. Within two years of having completed such a semester, a student may petition the Assistant Provost for Student Success to receive a retroactive medically excused “W” in some or all classes taken during the term. The petition must include clear and documented evidence. The Assistant Provost for Student Success will consult with the CARE team to determine if the retroactive withdrawal will be granted. If it is granted, all grade changes requested during the term in question will be changed to a “W”.
1-If the Assistant Provost for Student Success is unavailable, the Dean of Students may complete the medically excused process.
Administrative Withdrawal
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