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Most grants and scholarships require full-time enrollment. Most loans require at least half-time enrollment. Students should consult the Financial Assistance Office to determine what adjustments will be required by change in enrollment status. No adjustments are made after 60% of the termed enrolled.

Withdrawing from the University

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During a Semester

Undergraduate students who intend to withdraw from Eastern Mennonite University shall schedule a meeting with the Assistant Provost of for Student Success (Campus Center, 321) who determines the official withdrawal date.   It shall be no later than the date the student meets with the Assistant Provost of Student SuccessAPSS, but may be earlier. The official withdrawal date is based on class attendance dates and other extenuating circumstances. A student who withdraws during the semester must complete an application for readmission prior to re-enrollment.For all types of withdrawals or leaves, refunds (if applicable) will be finalized by the business office according to written protocols in consultation with the financial aid office after the withdrawal or leave form has been completed and submitted to the business office. Students are generally required to check out of the residence hall within 24 hours of completing the withdrawal process or may be required to leave sooner in the case of an administrative withdrawal. Stays beyond the 24 hours after withdrawal (due to extenuating circumstances) must be approved by the Director of Residence Life. At the time of withdrawal or leave, their ID will be deactivated and they will no longer have card access to residence or dining halls. 

Medically Excused

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Withdrawal

Medically Excused (including what was previously known as Medical Leave) status   is available for undergraduate students who, due to a documented concern that is affecting their personal health, are unable to complete all or some of their coursework during a semester at Eastern Mennonite University. Medically excused status is usually only requested during the final 40% of the semester, after the traditional withdrawal period is over. 

A student requesting medically excused status should meet with/contact the Assistant Provost for Student Success (email, phone, etc.) and complete the medically excused application form. The application requires documentation from a health care provider or verification from an appropriate university official (Dean of Students, Title IX Coordinatorcoordinator, etc.).  After documentation has been received, the Assistant Provost for Student Success will meet with the CARE Team to determine if the application for medically excused status is accepted. 

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¹-If the Assistant Provost for Student Success   is unavailable, the Dean of Students may complete the medically excused process. Administrative

Unofficial Withdrawal

If a student has not attended a course/ courses on a regular basis (has multiple absences over a period of at least two weeks) and has not responded to efforts by the instructor or other EMU personnel to address the absences, the university registrar may administratively withdraw the student from the course(s.) The Primary Designated School Official will be consulted regarding the potential withdrawal of an international student.

Any decision to unofficially withdraw a student will be referenced with the Assistant Provost for Student Success , Assistant Dean, and/or graduate program director and made in consultation with the instructor of the course(s) involved. The withdrawal date will reflect the final date the student attended the course(s) according to instructor’s recordsinstructor records.

For all types of withdrawals or leaves, refunds (if applicable) will be finalized by the business office according to written protocols in consultation with the financial aid office after the withdrawal or leave form has been completed and submitted to the business office. Students are generally required to check out of the residence hall within 48 hours of completing the withdrawal process or may be required to leave sooner in the case of an unofficial withdrawal. At the time of withdrawal or leave, their ID will be deactivated and they will no longer have card access to residence or dining halls.

Leaving or Withdrawing while Subject to Disciplinary Processes

A student who leaves or withdraws from the university in the midst of a disciplinary process remains subject to disciplinary procedures and outcomes. Outcomes may be determined whether the student is present for a disciplinary hearing or is absent.

Adjustments for Tuition, Room & Board Charges

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Adjustment and Refund Percentages (Chart) for 2020-21