Policy for Review and Readmission of Undergraduate Students

Definitions

Unconditional Readmission - granted to students when all satisfactory academic progress criteria are met

Academic Warning - granted to students when not all satisfactory academic progress criteria are met; students on academic warning may be required to sign and comply with an academic plan

Academic Plan - a contract for students who are readmitted on appeal after being denied readmission. An academic plan will have specific academic criteria that must be met for a student to be granted readmission the following semester. 

Policy

At the end of each semester, the academic record of all students enrolled in six or more semester hours is reviewed by the associate provost according to the following satisfactory academic progress criteria in the table below. The academic review is to be completed and students notified of their readmission status within 30 days after the end of each semester.

Satisfactory Academic Progress Criteria

Students previously enrolled on an unconditional readmission status

1. Students who meet satisfactory academic progress criteria are granted unconditional readmission for the subsequent semester.

2. Students who do not meet satisfactory academic progress criteria are granted an academic warning for the subsequent semester. Students who are granted a semester of academic warning may be required to meet with the associate provost during the first week of the semester to review their academic progress as well as the criteria needed to return to good academic standing.

3. Students enrolled in their seventh semester (or more) who do not meet the satisfactory academic progress criteria will be denied readmission for the subsequent semester. (Students are also denied financial aid after their seventh semester - federal and institutional - according to federal financial aid regulations.)

Students previously enrolled on academic warning status

1. Students who meet the satisfactory academic progress criteria are granted unconditional readmission for the subsequent semester.

2. Students who do not meet the satisfactory academic progress criteria are denied readmission; students may be denied for one or two semesters.

Students previously enrolled with an academic plan status

Students previously enrolled with an academic plan status will be reviewed according to their academic plans.

1. Students who meet the terms of their academic plans and meet the satisfactory academic progress criteria are granted unconditional readmission for the subsequent semester.

2. Students who meet the terms of their academic plans but do not meet the satisfactory academic progress criteria are granted another semester with an academic plan.

3. Students who do not meet the terms of their academic plan are denied readmission for the subsequent semester.

Appeal Process

Any student who is denied readmission may submit a written letter of appeal to the chair of the Academic Review Committee. The appeal letter should include any additional information not previously available, particularly information of an academic nature. The Academic Review Committee will review the appeal, considering extenuating circumstances and the student’s non-academic record, and report its decision to the student within 30 days of receipt of the letter. Any student who chooses to go beyond the first appeal must direct a second appeal in writing to the appropriate dean within ten days of receiving the committee’s decision on the first appeal.

Students whose appeals are granted are required to sign and comply with an academic plan, facilitated by the assistant provost.

Policy Considerations

1. The policy for Review and Readmission of Undergraduate Students is intended to comply with federal regulations governing financial aid and satisfactory academic progress.

2. Repeated courses will be included in the calculation for % of attempted credits that are passed.

3. Students who receive a “W” in a course will have those course credits included for calculating % of attempted credits that are passed.

4. For purposes of calculating total credits earned and % of attempted credits that are passed, incomplete courses will be considered a “W” (withdraw) until the student receives a grade. For students who are being reviewed after their seventh semester, academic review outcomes will be determined on a case-by-case basis. The academic review outcomes may result in academic warning, academic plan or denial of readmission.

5. College credits earned while enrolled in high school (dual enrollment, Advanced Placement, International Baccalaureate) will not be calculated into the “semester of enrollment” criteria (satisfactory academic progress criteria).

6. Transfer credits attempted and earned toward a student’s degree will be calculated into the satisfactory academic progress criteria (semester of enrollment, total credits earned, % of attempted credits that are passed).