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For positions determined to be telecommuting or remote work eligible, the employee must submit a telecommuting or remote work request Telecommuting or Remote Work Request & Decision Form. The employee and supervisor, with the assistance of the human resource departmentHuman Resource Department, will evaluate the suitability of such an arrangement, reviewing the following areas:
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Regular interaction by phone and e-mail between the employee and the supervisor, and weekly face-to-face meetings, via video conferencing, to discuss work progress and problems is a requirement for telecommuting or remote work arrangements. At the end of the first 90 days, and periodically throughout this arrangement, the employee and supervisor will each evaluate the arrangement and make recommendations for continuance or modifications. Evaluation of the telecommuter or remote worker’s performance beyond the trial period will be consistent with that received by employees working at the office in both content and frequency but will focus on work output and completion of objectives rather than on time-based performance.
An An appropriate level of communication between the telecommuter or remote worker and supervisor will be agreed to as part of the discussion process and will be more formal during the first 90 days. After the conclusion of the first 90 days, the supervisor and telecommuter or remote worker will communicate at a level consistent with employees working employees working at the office or in a manner and frequency that is appropriate for the job and the individuals involved.
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Consistent with the university's expectations of information security for employees working at the office, telecommuting or remote work employees will be expected to ensure the protection of university information, including confidential and protected student educational records and personnel records, accessible from their home office or remote location. Steps include the use of locked file cabinets and desks, regular password maintenance, recommendations from the EMU Department of Information Services and any other measures appropriate for the job and the environment.
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Employees are expected to maintain their home workspace in a safe manner, free from safety hazards. EMU will provide each telecommuter or remote worker with a safety checklist that must be completed at least twice per year. Injuries sustained by the employee in a home office location and in conjunction with his or her regular work duties are normally covered by the university's workers' compensation policy. Telecommuting or remote work employees are responsible for notifying the employer Human Resources Department of such injuries as soon as practicable. The employee is liable for any injuries sustained by visitors to his or her home worksite.
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EMU will determine, with information supplied by the supervisor, the appropriate equipment needs (including hardware, software, modems, phone and data lines and other office equipment) for each telecommuting arrangement. The human resources and information system Human Resources and Information System departments will serve as resources in this matter. Equipment supplied by the university will be maintained by EMU. Equipment supplied by the employee, if deemed appropriate by EMU, will be maintained by the employee. EMU accepts no responsibility for damage or repairs to employee-owned equipment. EMU reserves the right to make determinations as to appropriate equipment, subject to change at any time. Equipment supplied by the university is to be used for educational and job-related purposes only. The telecommuter must sign an inventory of all EMU property received and agree to take appropriate action to protect the items from damage or theft. Upon termination of employment, all company university property will be returned to the company university within 7 days, unless other arrangements have been made. EMU will supply the employee with appropriate office supplies (pens, paper, etc.) as deemed necessary. EMU will also reimburse the employee for business-related expenses, such as phone calls and shipping costs, that are reasonably incurred in carrying out the employee's job.
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