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Fiscal Year / Academic Year Loading & Summer Term Guidelines*

 

  • Carry-over loading options between fiscal years is a retired practice. Any exceptions need to be approved by the dean.


  • Loading Parameters

~ Faculty Annual Salary Statement will be calculated based on faculty target load.

~ All overload (OL) hours which exceed the target load (even if under 24) will be paid via a separate contract during the corresponding teaching term.

~ Overload contracts are calculated at the rate agreed upon and documented with the appropriate dean and/or associate provost office during the loading and budget processes. Rate options include: Lecture rate (75% of regular rate, maximum of $1700), Adjunct rate or special project or pro-rated for under enrollment.


  • Wage Allocation

~ Faculty annual 10-month contract wages are allocated August 1 - July 31

NOTE: a year-end adjustment is used to transfer July wage payment of annual contracts to prior fiscal year budget.

~ Adjunct contracts follow fiscal year wage allocation [July 1 - June 30]

Summer term wages are split between fiscal years [May-June /July-Aug]

Contracts are processed prior to start of each term.

~ Program Admins/Directors with Faculty loads follow fiscal year wage allocation (July 1 - June 30).

Summer term wages are split between fiscal years [May-June /July-Aug]


  • Summer Term Planning

~ Summer term is ALWAYS the last term of a fiscal year loading [FA, SP, SU].

~ Summer contracts may reflect LD (inload rate), OL (overload / lecturer rate) or AD (adjunct rate) based on budget and target load status for the fiscal year. Cross-departmental and special pay arrangements made during budget planning should be communicated and documented with deans and/or associate provost offices.

*Reviewed and approved by Provost Council, January 9, 2020


Overloading of faculty members should occur only in circumstances in which such an arrangement fits within the university budget and is agreeable to the faculty member. For ease of budgeting and salary determination, compensation for all overload teaching (that is, teaching hours that are above the standard full-time load of 24 hours within a 12-month period) should be calculated using the following guidelines.

  1. In order to allow adequate time for meeting service and scholarship expectations, tenure-track faculty overloads are limited to 6 SH of overload within a twelve-month academic calendar.
  2. Overload hours will be compensated at the Lecturer rate (75% of the regular rate), with a cap of $1700/SH. [Note: $1700/SH is slightly more than the Lecturer rate for a Category 1 Associate Professor with 5 steps.]
  3. In order to receive full pay at Lecturer rate (item 2. above) for an overload course, the course enrollment must be 8 students or greater; if a course is taught with fewer than 8 students, pay will be prorated.


Approved by Provost’s Council Updated: February 4, 2020


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