The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act) requires that all postsecondary institutions participating in Title IV student financial assistance programs disclose campus crime statistics and other security information to students and the public. The VAWA amendments added requirements that institutions disclose statistics, policies, and programs related to dating violence, domestic violence, sexual assault, and stalking, among other changes. The 

Institutions must publish and disseminate an Annual Security Report by October 1st of each year. Institutions with on-campus residential facilities must also post a Fire Safety Report by that date. The required contents of those reports, along with related notifications, procedures, and policy requirements, are discussed in this section.

The EMU Campus Safety and Security Coordinator facilitates compilation of the reportable data into this document. It is published annually, and provided to all students, prospective students, employees and prospective employees upon request. Incidents identified and reported at the satellite locations are recorded in their own respective charts in this document. Daily crime and fire logs of the main campus are maintained by the Campus Safety & Security Office. The logs are available for public inspection upon request during normal business hours.

Schools with on-campus student housing facilities must also submit an annual Fire Safety Report to the Department. The report must include statistics on the number of fires and causes of each fire and fire-related injuries, deaths, or fire-related property damage for each on-campus student housing facility. The Fire Safety Report is due at the same time as the Annual Security Report.

The Clery Act Appendix for Federal Student Aid Handbook (October 2020)

The U.S. Department of Education (Department) developed this Appendix to the Federal Student Aid Handbook to assist postsecondary institutions in meeting the campus safety and security requirements of the Higher Education Act 1965, as amended. This Appendix replaces the 2016 Handbook for Campus Safety and Security Reporting, which has been rescinded. Other than the statutory and regulatory requirements included in this document, the contents of the new Appendix do not have the force and effect of law and are not meant to bind the public. The Appendix only intends to clarify existing requirements under the applicable statutory and regulatory provisions to the public.

The Department will defer to an institution's designation of campus security authorities (CSA) as authoritative. The regulations do not require that an employee with minimal responsibilities for student or campus activities necessarily be considered a CSA.

Consistent with the statutory and regulatory framework, and interpretive principles, the Department will continue to apply the plain meaning of terms contained within each Clery requirement. The Department will accept an institution's reasonable interpretation of terms as long as those terms are defined clearly to individuals who review the campus' Clery Act reports. Suppose the Department believes that more specific definitions are required. In that case, it will engage in future negotiated rulemaking to ensure that institutions and the public can comment on those definitions.

Campus Security Authorities (CSAs): 34 CFR 668.46(a) 

While not defined in the statute, regulations provide that CSAs include: campus police or security department personnel, individuals or organizations identified in institutional security policies, and individuals with security-related responsibilities. The definition at § 668.46(a)(iv) states that a CSA also includes an official "who has significant responsibility for student and campus activities." institutions should focus on the "significant responsibilities" of an employee when determining whether that employee is a CSA for Clery purposes. Clery purposes may or may not include employees who meet the definition of "any official…who has the authority to institute corrective measures" for Title IX purposes under 34 CFR 106.30(a).

Following these guidelines, EMU has designated the following university staff as campus security authorities. Further, if a designated CSA is also classified as a "confidential resource," only the crime statistic must be reported.

Campus Safety & Security Coordinator

Campus Security Officers

Vice President for Student Affairs

Dean of Students

Director for Campus Life 

Director of Athletics

Director of Human Resources

Title IX Coordinators

Survivor Advocate (within scope of confidentiality constraints)

Executive Director – Lancaster

Professor -Washington Community Scholars' Center 

Policy for Preparing the Annual Disclosure of Crime Statistics

Under the Clery Act, EMU must report to the Department and disclose crime and fire data in its Annual Security & Fire Report (ASR)

EMU will report statistics for the three most recently completed calendar years. The university must also submit their crime statistics to the Department as part of the annual data collection and survey, including the number of Clery-defined crimes that occurred on or within its Clery Geography and are reported to local police agencies or campus security authorities (CSA).  Clery Act reporting does not require the institution to initiate an investigation or disclose personally identifiable information (PII) about the victim.

Eastern Mennonite University (EMU) gathers information regarding reported criminal activity on and near the campuses and controlled properties. This information is collected through the EMU MAXIENT Case Manager system and information obtained from the Harrisonburg Police Department, the East Lampeter (PA) TWP Police Department, and the Metropolitan Police Department (Washington, DC). 

The Campus Safety and Security Coordinator (Clery Coordinator) compiles the reportable data for inclusion in the Annual Security & Fire Report. The ASR is published annually, and provided to all students, prospective students, employees, and prospective employees upon request. This document's respective charts record incidents identified and reported at the satellite locations. 

The Daily Crime and Fire Logs

Daily crime and fire logs are maintained in the Safety and Security Office, Campus Center room 223, which serves as the central information hub for the Office of Safety and Security. These logs are available for public inspection upon request during regular business hours.